1. Introduction

Malaysia Uzbekistan Business Alliance, also known as
Perikatan Perdagangan Malaysia Uzbekistan and referred to in this
Privacy Policy as “MUBA”, “we”, “our” or “us”, respects the privacy
and personal data rights of our members, applicants, delegates, business partners,
website visitors, event participants, vendors, sponsors and other stakeholders.

This Privacy Policy explains how MUBA collects, uses, stores, discloses, transfers
and protects personal data in accordance with the Personal Data Protection
Act 2010, the Personal Data Protection (Amendment) Act 2024,
applicable Malaysian laws, and MUBA’s internal governance requirements.

2. Scope of this Privacy Policy

This Privacy Policy applies to personal data collected through:

• MUBA membership applications;
• MUBA website, online forms and digital platforms;
• event registration, business forums, trade missions, meetings and networking sessions;
• email, WhatsApp, telephone, social media and other communications;
• payment, sponsorship, donation and contribution records;
• business matching, delegation coordination and official correspondence;
• photographs, videos and media coverage during MUBA activities.

This Privacy Policy applies whether personal data is collected physically,
electronically, verbally, or through third-party platforms used by MUBA.

3. Personal Data We May Collect

A. Identity and Contact Details

• Full name, NRIC number, passport number, nationality and date of birth;
• Gender, designation, company name and business address;
• Email address, mobile number, telephone number and correspondence details.

B. Membership and Organisation Records

• Membership category, membership number and application form details;
• Proposer or seconder information, approval status and payment records;
• Meeting attendance records and committee or official appointment records.

C. Business and Professional Information

• Company profile, industry sector and business interests;
• Trade and investment preferences;
• Website, social media links and business matching requirements.

D. Payment and Transaction Information

• Proof of payment, bank transfer reference, invoices and receipts;
• Sponsorship, donation or contribution details;
• Accounting and audit-related information.

E. Event and Media Data

• Photographs, videos, audio recordings and event attendance lists;
• Delegate badges, event feedback, testimonials and media interview content.

F. Website and Technical Data

• IP address, browser type, device information and cookies;
• Website usage data, analytics data and online form submission logs.

G. Sensitive Personal Data

Where necessary and permitted by law, MUBA may process sensitive personal data
such as health information, dietary restrictions, disability access requirements,
passport or travel-related details, or other information required for official delegation,
travel, safety, security or legal compliance purposes.

4. How We Collect Personal Data

MUBA may collect personal data directly from you or from authorised sources, including:

• membership application forms;
• event registration forms;
• website contact forms;
• business card exchange;
• official correspondence;
• WhatsApp, email, telephone or social media enquiries;
• government agencies, embassies, trade bodies, chambers and strategic partners;
• event organisers, sponsors and service providers;
• publicly available company or professional directories;
• photographs and recordings taken during MUBA events.

5. Purposes of Processing Personal Data

A. Membership Administration

• Processing membership applications and verifying eligibility;
• Maintaining member records and issuing membership numbers;
• Managing membership renewal, resignation, suspension or termination;
• Communicating with members on official matters.

B. Event, Forum and Delegation Management

• Registering participants for forums, trade missions and networking events;
• Preparing delegate lists, name tags, certificates and event materials;
• Arranging business matching sessions;
• Managing logistics, venue access, safety and travel-related arrangements.

C. Trade, Business and Networking Facilitation

• Connecting Malaysian and Uzbek businesses;
• Facilitating B2B, B2G and G2G engagements;
• Introducing members to relevant agencies, chambers, ministries, consultants or business partners;
• Supporting trade, investment, industrial and commercial cooperation.

D. Communication and Updates

• Sending announcements, newsletters, event invitations and official notices;
• Responding to enquiries;
• Sharing updates on MUBA activities.

E. Payment, Accounting and Compliance

• Processing membership fees, event fees, sponsorships, donations and contributions;
• Issuing invoices, receipts and statements;
• Maintaining financial and audit records;
• Complying with reporting, taxation, accounting and legal obligations.

F. Publicity, Media and Documentation

• Publishing photographs, videos and event highlights;
• Preparing activity reports, annual reports and stakeholder updates;
• Documenting MUBA events and official engagements.

G. Legal, Security and Governance

• Complying with applicable laws, regulations and lawful requests;
• Maintaining records required under MUBA’s constitution and governance obligations;
• Preventing fraud, misuse, unauthorised access or security incidents;
• Enforcing MUBA’s rules, policies and membership terms.

6. Legal Basis for Processing

MUBA processes personal data based on one or more of the following grounds:

• your consent;
• performance of membership, event, delegation or service arrangements;
• compliance with legal and regulatory obligations;
• legitimate administrative, operational and governance interests of MUBA;
• protection of safety, security and vital interests;
• purposes directly related to MUBA’s objectives, activities and lawful functions.

For sensitive personal data, MUBA will process such data only where permitted by law,
where necessary for the relevant purpose, or where your explicit consent has been obtained.

7. Disclosure of Personal Data

MUBA may disclose personal data, where necessary and appropriate, to:

• MUBA office bearers, committee members, secretariat and authorised personnel;
• government ministries, agencies, embassies and trade authorities;
• chambers of commerce, industry associations and strategic partners;
• event organisers, venue operators, hotels, logistics providers and travel coordinators;
• auditors, accountants, legal advisers, consultants and professional service providers;
• IT, website, cloud, payment, email and data storage service providers;
• sponsors, collaborators or business matching participants, where relevant;
• law enforcement, regulators or public authorities where required by law;
• any party authorised by you.

8. Cross-Border Transfer of Personal Data

As MUBA facilitates trade and business engagement between Malaysia, Uzbekistan and
other jurisdictions, your personal data may be transferred, stored, disclosed or processed
outside Malaysia, including to partners, agencies, event organisers, hotels, business matching
participants or service providers located overseas.

Where cross-border transfer is necessary, MUBA will take reasonable steps to ensure
that the recipient protects the personal data in a manner consistent with Malaysian
data protection requirements and this Privacy Policy.

9. Direct Marketing and Communications

MUBA may send you communications relating to:

• membership matters;
• MUBA events and programmes;
• trade missions and business forums;
• networking opportunities;
• newsletters and announcements;
• partner or agency updates relevant to Malaysia–Uzbekistan business interests.

You may opt out of promotional or non-essential communications by contacting MUBA.
However, MUBA may still send essential administrative, legal, membership or transactional
communications.

10. Cookies and Website Tracking

MUBA’s website may use cookies and similar technologies to:

• improve website functionality;
• remember user preferences;
• analyse website traffic;
• monitor website performance;
• support online forms and security features.

You may disable cookies through your browser settings. However, certain website functions
may not operate properly if cookies are disabled.

11. Data Security and Breach Management

MUBA will take reasonable security measures to protect personal data against loss,
misuse, unauthorised access, unauthorised disclosure, alteration, destruction,
accidental processing or unlawful processing.

Security measures may include:

• access controls;
• password protection;
• restricted administrative access;
• secure storage;
• confidentiality requirements;
• IT security safeguards;
• vendor due diligence.

If MUBA becomes aware of a personal data breach that may cause significant harm,
MUBA will assess the incident and take appropriate action in accordance with Malaysian
data protection requirements. This may include notifying the Personal Data Protection
Commissioner and affected individuals where required by law.

12. Retention of Personal Data

MUBA will retain personal data only for as long as necessary for the purposes stated
in this Privacy Policy, including:

• membership administration;
• event and delegation records;
• audit, accounting and tax requirements;
• legal and regulatory compliance;
• dispute resolution;
• historical and organisational records;
• MUBA governance and reporting purposes.

When personal data is no longer required, MUBA will take reasonable steps to securely
delete, destroy, anonymise or archive the data, unless retention is required by law or
legitimate organisational necessity.

13. Accuracy and Your Rights

You are responsible for ensuring that the personal data provided to MUBA is accurate,
complete and up to date. You should notify MUBA promptly if there are changes to your
contact details, company details, designation, membership information or authorised
representatives.

Subject to applicable law, you may request to:

• access your personal data held by MUBA;
• correct inaccurate, incomplete or outdated personal data;
• withdraw consent, where processing is based on consent;
• limit certain processing;
• request information on how your personal data is used;
• request data portability, where applicable under Malaysian law;
• opt out of non-essential marketing communications;
• lodge a complaint regarding MUBA’s handling of your personal data.

MUBA may request verification of your identity before processing your request.
Withdrawal of consent may affect MUBA’s ability to process your membership, event
registration, delegation participation, business matching request or other services.

14. Personal Data of Minors

MUBA’s membership, business activities and events are generally intended for adults,
business representatives and professionals. Where personal data of minors is collected,
MUBA will process such data only with appropriate consent from a parent, guardian or
authorised person, where required.

15. Third-Party Websites and Platforms

MUBA’s website or communications may contain links to third-party websites, platforms,
social media pages or partner portals. MUBA is not responsible for the privacy practices,
security or content of third-party websites. You should review the privacy policy of each
external website or platform before submitting personal data.

17. Changes to this Privacy Policy

MUBA may update this Privacy Policy from time to time to reflect changes in law,
regulatory requirements, organisational practices, technology or MUBA’s activities.

The latest version will be published on MUBA’s website and will take effect from the date
stated above.

18. Language

This Privacy Policy may be issued in English, Bahasa Malaysia or other languages.
In the event of inconsistency, the English version shall prevail unless otherwise required by law.

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